Cash closing for jewelers: counting a multi-asset till

A jeweler's till is not like an ordinary retail till. Over the day, foreign currency, gram gold, fine gold and coins come and go next to local cash. If you can't answer "what should be in the till?" at closing time, the count drags on and differences grow. Here is a routine for closing a multi-asset till with confidence.

Keep every asset in its own unit

The first rule is simple: record gold and foreign currency in their own units, not converted into your base currency. If the till holds 2 grams of fine gold and 100 euros, the records should say exactly that. Base-currency equivalents can be calculated for reporting, but the count is always done in physical units.

Start the day with a recorded opening

Record the opening balance of every unit when you open the till. You can't verify the close of a day that has no opening.

Enter mixed payments correctly at the point of sale

When a customer pays partly in gold, partly in a foreign currency and the rest in cash, each payment line should be entered separately — and change recorded as its own movement. Getting this right at the moment of sale removes the biggest source of end-of-day differences.

Record expenses during the day

Small expenses paid from the till (cleaning, shipping, refreshments) create unexplained differences when forgotten. Make a habit of recording each expense the moment it's paid.

Count unit by unit

At the end of the day, count each unit separately: local cash, every foreign currency, fine gold, gram gold and coins. The system shows the expected balance; you enter the physical count. If there's a difference, investigate before closing.

Correct with reversals, not deletions

Deleting a wrong movement undermines the reliability of your records. The right way is to cancel it with a reversal entry and record the correct one. That way both the correction and its reason stay on record.

Apply the rules at the counter

Cash payment limits should be enforced at the moment of sale, not discovered at closing. In Turkey, for example, once a customer's cash payments in a day exceed the legal threshold, the rest must be collected through a bank.

A cash day in Sarraf Store

In Sarraf Store, cash desks keep local and foreign currency, fine gold and karat gold in their own units. Opening, counts, expenses and closing are all recorded; the movement ledger is append-only and corrections are made with reversal entries. The 30,000 TL daily cash limit is checked automatically on the sales screen, and cash operations keep working offline even when the internet connection drops. Explore all counter and cash features on our jewelry POS software page.